Administrative Assistant, Medical Affairs

Driven by a bold pursuit of science and fueled by an unwavering commitment to patients, Sun Pharma is a leading global pharmaceutical company, providing high-quality medicines trusted by healthcare professionals and patients.

As part of our mission to Reach People and Touch Lives, we deliver Innovative Medicines, Generics and Consumer Healthcare products that improve the lives of millions of people. With a broadly diversified portfolio of products that span multiple therapeutic areas, we improve access to effective, affordable treatments that promote better health and well-being.

Reaching People. Touching Lives. 

Job Summary:

Sun Pharmaceutical Industries Inc. (Sun Pharma) is seeking an Administrative Assistant in Medical Affairs in its’ Princeton, NJ location.  This individual will report directly to the Senior Vice President, Head of Medical Affaris and support up to five (5) additional leaders in Medical Affairs as organization expands. 

Responsibilities:

• Calendar Management: Schedule and coordinate appointments, meetings, and events for the executive, ensuring their time is used effectively.  Collaborates with other administrative leads to align schedules for strategic meetings
• Communication: Handle incoming and outgoing communications on behalf of the executive, including emails, phone calls, and correspondence.
• Travel Arrangements: Coordinate global travel arrangements, but will manage flight seating arrangements, booking of hotel and transportation, Visa and passport renewals, and prepare travel itineraries. 
• Documentation: Draft, proofread, and edit reports, presentations, and other documents as needed.
• Information Management: Maintain and organize confidential files and documents, ensuring easy retrieval.
• Gatekeeping: Screen and prioritize incoming requests and inquiries, handling routine matters and redirecting important issues to the SVP.
• Expense Management: Manage expense reports, reimbursements, and financial records.
• Project Assistance: Provide support on special projects and initiatives, conducting research and preparing materials.

Education & Qualifications:

• High school diploma, or equivalent
• Min of 8 years administrative experience supporting senior leader in fast paced organization
• Excellent interpersonal and written/oral communication skills
• Highly Proficient in Microsoft Office, including Word, Excel, Power Point
• Experience with Concur for Expense reporting

• Willingness to evolve and progressively take on new responsibilities

• Prior experience in working for global/matrix organization highly desirable

• This role may require occasional flexibility in working hours, but provides a hybrid work schedule
• The administrative assistant is required to maintain a high level of professionalism and confidentiality at all times

The presently-anticipated base compensation pay range for this position is $63,500 to $78,000. Actual base compensation may vary based on a number of factors, including but not limited to geographical location and experience. In addition, this position is part of the Annual Performance Bonus Plan. Employees are eligible to participate in Company employee benefit programs which include medical, dental and vision coverage; life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; and the employee assistance program. Employees also receive various paid time off benefits, including vacation time and sick time.
The compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company, or individual department/team performance, and market factors.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees as assigned to this job. Nothing herein shall preclude the employer from changing these duties from time to time and assigning comparable duties or other duties commensurate with the experience and background of the incumbent(s).

We provide equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, military or veteran status, generic predisposing characteristics or any other basis prohibited by law.
Notice to Agency and Search Firm Representatives:
Sun Pharmaceuticals (Sun) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Sun employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Sun. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.

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