Site Administrator

Job Summary

The Site Administrator provides high-level administrative and operational support to the Site Head and visiting SUN executives. This role acts as a key liaison across departments, ensuring seamless coordination among operations, procurement, finance, legal, and logistics teams while supporting site-wide initiatives.

Area Of Responsibility

Procurement & Financial Administration

• Generate and manage purchase orders (POs) in SAP in compliance with Designation of Authority (DOA).
• Monitor and increase PO activity to avoid price blocks.
• Coordinate vendor setup in SAP, including onboarding documentation (I-9/ACH, bank verification, vendor request forms).
• Partner with Procurement to ensure accurate and timely vendor onboarding.
• Process Capital Expenditure (CapEx) requests in the Global Capex System (GCS).
• Reconcile purchase orders and invoices; resolve discrepancies with vendors and internal teams.
• Coordinate with Logistics for timely Goods Receipts (GR).

Vendor & Contract Management

• Manage vendor communications, contracts, and purchase documentation.
• Act as liaison between legal and vendors for Services Agreements and Statements of Work (SOWs).
• Ensure compliance with procurement and company policies.

Administrative & Executive Support

• Support Site Head and visiting executives with scheduling, coordination, and communications.
• Maintain awareness of executive priorities and ensure follow-ups on commitments.
• Perform general administrative duties (copying, scanning, filing, document preparation).

Operations & Site Coordination

• Support plant shutdowns and planned operational events.
• Coordinate pest control response and corrective actions in collaboration with cross-functional teams.
• Maintain office supplies and coordinate purchasing via approved vendors (Amazon, WB Mason, Uline, etc.).
• Receive and distribute mail and packages.

Employee Engagement & Events

• Support in organizing company events, including:
• Holiday parties
• Summer outings
• Monthly food trucks
• Employee milestone celebrations and onboarding activities

Training & Compliance

• Complete SOP training via Learning Management System (LMS).
• Ensure adherence to company policies and procedures.

Work Conditions:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in an office or manufacturing environment. The noise level in the work environment is usually moderate.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to use hands to handle or feel and talk or hear. The employee is frequently required to stand, walk, sit and stoop, kneel, crouch, crawl, push, and bend.
• Must be capable of bending and lifting, moving and/or carrying up to approximately 50 pounds.

• Including but not limited to respirators, safety glasses/goggles, and safety shoes.

Travel Estimate

Up to   0 %

Education and Job Qualification

Education

• Associate’s Degree required
• Bachelor’s Degree preferred

Skills & Competencies

• Strong organizational, analytical, and problem-solving skills
• Proven ability to manage multiple projects and priorities
• High attention to detail and accuracy
• Strong interpersonal and communication skills (written and verbal)
• Ability to work independently and collaboratively
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
• Experience with SAP strongly preferred

• Self-starter with proactive mindset
• Adaptable and flexible in a fast-paced environment
• Maintains confidentiality and professionalism

Experience

Experience

• Minimum 8 years of administrative experience
• At least 5 years in the pharmaceutical industry preferred