Coordinator, Sales Operations

Sun Pharma is the world’s fourth largest specialty generics company with presence in Specialty, Generics and Consumer Healthcare products. Supported by more than 40 manufacturing facilities, we provide high-quality medicines, trusted by healthcare professionals and patients, to more than 100 countries across the globe. Over the last two decades, Sun Pharma has established itself as a leading player in the generics market in the U.S., and we are rapidly ramping up our presence in the specialty branded market with a focus on dermatology, ophthalmology and onco-dermatology. 

Job Summary: 

Working under minimal supervision, you will provide administrative support to the Commercial Operations team and will report to the Senior Director, Commercial Operations.

Responsibilities:

• Manage department contracts which include and are not limited to the following processes:
  • ERF/SOW submissions and PO creation
  • Accruals
  • Tracking utilization of consulting agreements
• Assist with annual budget building each year ensuring all Commercial Operations programs and spend are accounted for
• Track and monitor the CommOps budget to achieve target results and recommend actions to address budget challenges and opportunities on an ongoing basis
• Conduct monthly budget review meetings with the CommOps teams
• Coordinate with team members for the Quarterly Business Review Meetings to ensure all information being presented is accurate
• Process all invoices
• Work with Procurement to ensure all PO’s are correct and instruct when PO’s should be closed

• Manage National Convention Planning – including execution of materials, coordination of meeting logistics, appropriate presence, communications and post meeting follow up
• Manage national and regional meeting requirements (displays, setup, literature, rosters)
• Participate in quarterly business reviews answering any questions regarding current budget status
• Process and monitor all SOWs, MSAs, and other contracts with legal and vendors. Helping to obtain answers/approvals of any redlines to agreements.
• Collaborate with external agencies and key internal cross functional groups within the organization (IT, Legal, Training, Market Research, Medical Affairs, Procurement and Sales and individual Brands)
• Manage team calendars, conference rooms, schedule virtual meetings, and other planning activities
• Oversee travel schedules and arrangements
• Enter and monitor expense reports in Concur
• Perform other duties as assigned

Qualifications: 

• Minimum of a High School diploma or GED; College degree preferred
• 3+ years administrative experience working in a fast-paced, changing environment
• Excellent communication skills including phone, email and in-person, with all levels of employees
• Proficiency in MS Office (PowerPoint, Excell, Word) and general office applications such as Concur, SAP, and CRM
• Strong collaborator
• Problem solving skills
• Excellent follow-up and follow-through skills
• Ability to work independently or in a team environment
• Customer-centric focus is required
• Demonstrated organizational skills, attentiveness to detail, ability to work under minimal supervision
• Ability to handle multiple assignments simultaneously and work within established deadlines

The presently-anticipated base compensation pay range for this position is $74,500 to $91,000. Actual base compensation may vary based on a number of factors, including but not limited to geographical location and experience. In addition, this position is part of the Annual Performance Bonus Plan. Employees are eligible to participate in Company employee benefit programs which include medical, dental and vision coverage; life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; and the employee assistance program. Employees also receive various paid time off benefits, including vacation time and sick time.
The compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company, or individual department/team performance, and market factors.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees as assigned to this job. Nothing herein shall preclude the employer from changing these duties from time to time and assigning comparable duties or other duties commensurate with the experience and background of the incumbent(s).

We provide equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, military or veteran status, generic predisposing characteristics or any other basis prohibited by law.
Notice to Agency and Search Firm Representatives:
Sun Pharmaceuticals (Sun) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Sun employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Sun. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.